This is discussed here replacing part in dxd to other part from data book with no change to refdes
The relevant information is:
First you need to set up the option to annotate to selected components in Databook: Configure - Properties - Selected Component Annotation - Enable Annotation to Selected Component.
Then use 'Find' (Ctrl+H) from Edit - Find & Replace - Text (not the new 'Search') to find and Select all of the Part Numbers you want to substitute. Once selected in the find dialog/schematic you simply search for the replacement part in Databook and use the 'Annotate Properties to Selected Components' button (the bottom of the five annotation buttons in the UI). This will annotate the properties from Databook as defined in the tables, there is no need to load the parts into Databook or clear any query values. This works well for parts using the same symbol such as replacing one resistor with a different resistor.
Thanks for your answer. For me the keypoint was your comment that "there is no need to load the parts into Databook".